How to Find Your Wedding Vendors Overseas

Finding wedding vendors overseas can be an exciting yet challenging task. Planning a wedding in a different country requires thorough research, communication, and coordination. Here’s a step-by-step guide to help you find and hire wedding vendors for your overseas wedding.

Hire a Wedding Planner

I’ve said it before and I’ll say it again: A local wedding planner is worth their weight in gold. I won’t go into every detail here, because I already have here: Why You Need a Wedding Planner Now More Than Ever. A seasoned wedding planner will help you compile a list of trusted vendors (venue, catering, photography, florals, entertainment, etc.) with positive reviews, impressive portfolios, and experience with destination weddings.

Check Reviews and Portfolios

If you want to research some of the options yourself, make sure you review online reviews, testimonials, and portfolios of the vendors you’re interested in. This will give you an idea of their quality of work, professionalism, and how well they’ve served previous clients.

Get in Touch and Stay in Touch

You can arrange virtual meetings or video calls with the vendors you’re considering. (Email works, too!) This will give you a chance to discuss your vision, ask questions, and get a feel for their personality and communication style. Ask about their availability on your wedding date, and inquire about their services, packages, pricing, and any additional fees for working internationally.

A Checklist of Topics to Discuss

Some important details to confirm and questions to ask when interviewing your vendors:

  • During your meetings, discuss the specific details of your wedding, including your theme, colour palette, and any cultural or traditional elements you want to include. Make sure the vendors understand your expectations and can accommodate your requests.
  • Discuss the specific details of your wedding, including your theme, colour palette, and any cultural or traditional elements you want to include. Make sure the vendors understand your expectations and can accommodate your requests.
  • If possible, ask the vendors for references from past clients who have had destination weddings with them. This can give you insight into the vendor’s performance and how well they handle international events.
  • Ask for detailed quotes that outline the services, inclusions, and costs. Review contracts carefully to ensure they cover all aspects of the service, including payment terms, cancellation policies, and what’s expected from both parties.

Tips for Success

  • If you have the opportunity, visit your wedding destination in advance to meet vendors in person, tour venues, and get a feel for the local atmosphere. This can also help you finalize your decisions and make any necessary adjustments.
  • Communication is key. Maintain open communication with your vendors leading up to your wedding. Discuss logistics, timelines, and any changes that might arise.
  • Once you’ve chosen your vendors, review the contracts once again to ensure everything is in order and keep records of all transactions.
  • Prepare for the unexpected. Despite thorough planning, there may be unforeseen challenges with an overseas wedding. Have backup plans in place for potential issues like travel restrictions or weather concerns.

If you’re wondering how to find your wedding vendors overseas, look to the pros. An experienced wedding planner can take all the to-dos off your plate. They will communicate with your vendors, ask the right questions, organize the details, provide an invaluable local contact, and help avoid unnecessary bumps in the road. The celebration, reflection, and revelling in special time with friends and family – that part is up to you.

Slán go Fóill,

Tara

Images by Story of EveLisa O’Dwyer Photography, Christina Brosnan, Aspect Photography

Why Choose Tara Fay Events?

Nice to meet you! I’m Tara Fay.

You may be wondering: Why Choose Tara Fay Events? Before I point you to my website and my Instagram where you can see many examples of my work, I thought I would start with an introduction. I am so excited you’re here and happy to share a little bit about myself!

First and foremost, I’m a Dublin girl and I truly believe Ireland is the most incredible place. No matter where in the world my career or travels with my husband and children take me, this city will always be my home.  Even when I’m traveling, the Emerald Isle is never far from my heart. I’ve said it before, and I’ll say it again: I think this beautiful isle is simply the most magical place on earth!

Wedding planning is what I love to do (and I have been doing it internationally for more than two decades) but I am a fan of all events, big and small. I started my career as an event planner in Los Angeles but returned home to Ireland in 1997 to begin Xena Productions, which would eventually become Tara Fay Events. In those days, wedding planners were something completely new, and I think people thought I was a bit mad! We were the very first company here in Ireland to specialise in private parties, weddings, corporate and social events.

We’ve come a long way since! (My Instagram is a testament to this fact!)

Over the years, my team and I have created and produced many of the country’s most creative and extravagant celebrations for a discerning list of celebrities and leading business figures, both at home and abroad. We’ve had our work featured in all sorts of publications, including Hello Magazine, Martha Stewart Weddings, Brides, and many more. (Most recently, I was interviewed by The Knot about the Irish Ring Warming Ceremony.) I have been a regular guest on national radio and television and I host a YouTube channel with my colleague and dear friend, Bruce Russell, called: Bruce & Tara Live.  You could say I keep quite busy!

If you’re newly engaged and ready to start looking for a wedding planner, here is my best advice:

First, ensure that you have a rapport with your wedding planner and can trust them. This will be the base of your relationship and the most important factor for a stress-free wedding experience. Second, learn about their pricing structure! This information will provide you with a better understanding of what you can expect from them. Lastly, request testimonials from the venue where you’d like to host your wedding, the vendors that you’d like to hire, and from couples they’ve worked with in your selected venue.

I’d love to help you plan the most important day of your life, so if you’d like to learn more about me or discuss working together, please don’t hesitate to get in touch!

I wish you all the best!!

Slán go Fóill,

Tara

Image by Barry McCall, Story of Eve, Aspect Photography and my Instagram

A Guide to Planning a Holiday Weekend Destination Wedding in Ireland

Wedding bells are ringing and you’re considering a destination wedding over a holiday weekend. The idea seems tempting but carries its unique challenges, especially if your dream destination is none other than the Emerald Isle. But before you dive in headfirst, let’s break down the pros and cons of planning your nuptials over a holiday weekend in this land of mystic beauty.

Pros of a Holiday Destination Weekend in Ireland

Extended Celebrations

Holiday weekends mean extended time off work and transforming your wedding into a mini-vacation for your guests. It’s not just a day, but a complete weekend of joy, celebration, and unforgettable memories.

Travel Ease

With extra days off, your guests have more leeway to manage their travel. They can arrive early or stay late without eating too much into their allotment of vacation days.

If the holiday weekend aligns with an Irish festival, your wedding can incorporate elements of Irish culture, providing your guests with a rich, immersive experience. Whether it’s the lively parade on St. Patrick’s Day or the traditional festivities on Easter Monday, these unique cultural experiences can elevate your wedding to a whole new level of enchantment.

Cons

Availability

Holiday weekends, especially holidays shared between countries like Christmas or St. Patrick’s Day, are peak times for travel. Flights, accommodations, and even your desired venues may be booked months in advance and prices are likely to be higher.

Attendance

Not everyone will be keen on using their holiday for a wedding, as these days are traditionally spent with family or on personal vacations.

Scheduling Conflicts

US and Ireland holidays don’t always coincide. For instance, while both nations enjoy festivities on St. Patrick’s Day, US-specific holidays like Labor Day or Memorial Day won’t be observed in Ireland, and vice versa for Irish holidays like Easter Monday or St. Stephen’s Day.

Before setting the date, research and compare Irish holiday schedules. You might find an overlap that works perfectly, no matter what countries your guests are travelling from.

Navigating the journey of a destination wedding over a holiday weekend can be tricky. Yet, with a dash of planning, a spoonful of understanding, and a pinch of flexibility, you can create an enchanting experience that marries the magic of the holiday and the romance of a wedding in a memorable Irish backdrop. The pros and cons are many, but at the end of the day, the sound of your loved ones’ laughter echoing across the Irish moors and under the holiday fireworks, will make it all worthwhile. If you are interested in reading more about planning a destination wedding in Ireland, check out my Do’s and Don’ts blog here.

Slán go Fóill,

Tara

Images by Fred Marigaux Photography, Story of Eve, Unikeye Photography